Portfolio and programme structure
Capture how delivery is organised across boards, projects and workstreams so that ownership and reporting routes are explicit.
BPS Governance App
One product for governance structure, delivery oversight and assurance evidence.
The BPS Governance App helps teams move from fragmented spreadsheets, slide packs and inconsistent updates to a structured governance record that can support programme boards, project boards and senior reporting.
What the product does
The application provides a practical digital workspace for the recurring governance tasks that programme and project teams already perform. It is not intended to replace professional judgement. It is intended to reduce avoidable inconsistency, make escalation clearer and improve the quality of the information available to decision-makers.
Current status: early UAT release. The product is suitable for demonstration, structured user testing and discovery with public-sector teams. Production deployment, support terms and commercial onboarding would be agreed separately.
First-release capabilities
- Programme, project and workstream structures
- Milestones, deadlines and delivery RAG
- Risk and issue recording, ownership and filtering
- Programme health check prompts
- Gantt-style timeline views
- PDF and CSV export support
- Archive and restore with audit trail
- Role-based access model for controlled testing
Product modules
The first release concentrates on the minimum set of modules needed to run a credible governance conversation.
Milestones and deadlines
Track formal milestones, target dates, RAG status and delivery confidence with sufficient clarity for board reporting.
Risks and issues
Maintain a structured register with ownership, mitigation, escalation status and filtering for governance packs.
Health check
Use focused prompts to review whether the programme has the right governance, capacity, controls and delivery grip.
Reporting exports
Generate board-ready PDF outputs and CSV extracts to support existing reporting cycles and management information needs.
Audit trail
Retain evidence of archived items, restored records and key user activity to support assurance and review.
Early UAT approach
Testing is designed to validate whether the tool works for real officers, not just whether the software functions technically.
| UAT area | What is being tested | Evidence sought |
|---|---|---|
| Usability | Can officers understand the navigation, fields and reporting without extensive training? | Observed user feedback, error points and requested simplifications. |
| Governance fit | Does the structure reflect how UK public-sector programmes and boards operate? | Comparison against board cycles, reporting packs and escalation practice. |
| Reporting value | Do exports give senior officers enough information to support scrutiny and decision-making? | Sample board packs, comments from SROs, PMO leads and programme managers. |
| Assurance | Are controls, roles, audit trail and evidence points sufficient for an MVP? | Assurance log, issue list, technical backlog and remediation priorities. |